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Reference

Hutter Dynamics – Digital file management with ELO 4 incadea

Hutter Dynamics is a long-established, independent family business with a strong passion for automobiles and a strong commitment to excellent customer service. The goal is not only to offer customers first-class vehicles, but also a comprehensive experience of the world of BMW. The dedicated team, corporate values, and vision underscore the company's commitment to making automotive dreams come true.

The challenge

  • Reduction of the high paper load typical for the industry
  • Digital archiving of all relevant documents with direct connection to incadea
  • Digital approval and archiving of supplier invoices using accounts payable workflow
  • Fast, easy document search thanks to modern search algorithms

Solution

ELO connects directly to incadea via standardized interfaces. Customer and supplier data, vehicle documents, and accounts payable and receivable are automatically linked between the two systems.

Highlights

Central vehicle file

All vehicle and order documents are automatically stored in the digital vehicle dossier and synchronized with incadea.

Automated document flows

Workshop orders, vehicle registration documents, customer documents, or VIN-based scans are sent directly to the correct file without manual intervention.

Intelligent accounts payable processing

With DocXtractor and Optive KrediPremium, invoices are automatically recognized, assigned to accounts, approved, and then transferred to incadea.

Efficient storage via central service

Monitored folders, scanner tiles, and automated rules ensure consistent digital document storage.

Automated premium credits

VIN recognition automatically generates accounting lines for each vehicle – no more manual rework.

Function overview

  • Automatic filing of outgoing documents (e.g., accounts receivable)
  • Automatic filing of vendor invoices
  • Automatic filing of workshop orders via DSO
  • Storage of any vehicle or customer documents, vehicle registration documents, photos, etc.
  • Storage of sales documents and contracts
  • Direct access to documents from incadea
  • Connection of all vehicle and customer master data from incadea
  • ELO DocXtractor: Intelligent invoice recognition including OP generation in incadea
  • Optive KrediPremium: Account assignment and visa workflow
All references